Sick Leave Notification Message – How to Write and Examples

Are you feeling under the weather and need to take a sick leave? It’s important to inform your boss or supervisor about your absence in a professional and polite manner. In this blog post, we will guide you on how to write an effective sick leave notification message and provide you with some examples to help you craft the perfect message.

How to Write a Sick Leave Notification Message

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1. Compose a Clear and Concise Subject Line: Start your email or message with a subject line that clearly indicates your purpose. For example, “Sick Leave Request” or “Absent from Work: Illness.”
2. Greet Your Recipient: Begin your message with a polite greeting, such as “Dear [Supervisor’s Name]” or “Hello [Manager’s Name].”
3. State the Reason for Your Absence: Clearly mention that you are taking sick leave and briefly explain the reason for your absence. Keep it simple and to the point.
4. Specify the Duration of Your Absence: Indicate the dates you will be absent from work. This helps your supervisor plan and allocate tasks accordingly.
5. Offer to Provide Alternative Contact Information (Optional): If there’s a need for immediate assistance during your absence, you can offer alternative contact information such as an email address or phone number where you can be reached.
6. Express Your Gratitude: Conclude your message by expressing appreciation for your supervisor’s understanding and support. You can use phrases like “Thank you for your understanding” or “I appreciate your assistance in this matter.”

Here is an example of a sick leave notification message:

Subject: Sick Leave Request

Dear [Supervisor’s Name],

I hope this email finds you well. I am writing to inform you that I am feeling unwell and will not be able to come to work for the next two days, from [Date] to [Date]. I have seen a doctor who has advised me to take rest and recover at home.

During my absence, I will be checking my emails periodically, so if there are any urgent matters that require my attention, please feel free to reach out to me via email at [Your Email Address] or contact me on [Your Phone Number].

Thank you for your understanding and support during this time. I will provide any necessary updates regarding my health and return to work as soon as I am able.

Best regards,

[Your Name]

Examples of Sick Leave Notification Messages

1. Subject: Sick Leave: Flu

Dear [Supervisor’s Name],

I hope this email finds you well. Unfortunately, I have come down with the flu and will not be able to come into the office for the next three days, from [Date] to [Date]. My doctor has advised me to rest at home to prevent the spread of the virus to others.

If there are any urgent matters that require my attention during my absence, please reach out to me via email at [Your Email Address] or contact me on [Your Phone Number]. I will try to respond as soon as possible.

Thank you for your understanding and support.

Best regards,

[Your Name]

2. Subject: Sick Leave Request: Migraine

Hello [Manager’s Name],

I hope this message finds you well. I’m writing to inform you that I am suffering from a severe migraine and will not be able to come to work tomorrow, [Date]. I have consulted my healthcare provider, and they have advised me to take the day off and rest in a quiet environment.

If there are any urgent tasks that need to be covered during my absence, please feel free to assign them to [Colleague’s Name] or let me know how I can assist before or after my sick leave.

Thank you for your understanding and support.

Warm regards,

[Your Name]

FAQs on Sick Leave Notification Messages

Q: Can I send a sick leave notification via text message?

A: While it’s usually recommended to send sick leave notifications via email, in some cases, a text message may be appropriate, especially if it’s an urgent matter and your workplace allows it. However, always follow your company’s policies and guidelines regarding communication during sick leave.

Q: Should I provide a medical certificate when taking sick leave?

A: It depends on your company’s policy. Some organizations may require a medical certificate for extended periods of sick leave or specific circumstances. Check your company’s policy or consult with your HR department to understand the requirements.

Q: What should I do if my sick leave extends beyond the initial duration mentioned in the notification?

A: If your sick leave needs to be extended, it’s important to inform your supervisor as soon as possible. Send them an updated notification message, clearly stating the new dates and reasons for the extension.

Conclusion

Writing a clear and professional sick leave notification message is essential when you need to take time off from work due to illness. Remember to keep the message concise, mention the reason for your absence, specify the duration, and express gratitude for your supervisor’s understanding. Use the examples provided as a reference to craft your own message. Take care of your health and well-being.