Kid Sick Leave Email | A Guide to Effectively Notify Schools

Sending a kid sick leave email to your child’s school is a responsible act that helps keep the school informed and shows respect for their policies. This is a formal message that parents or guardians send to the school to explain their child’s absence due to sickness.

Understanding the Kid Sick Leave Email

When a child falls ill and cannot attend school, it is crucial for the parents or guardians to notify the school administration officially. A kid sick leave email serves this purpose, providing a formal, respectful, and clear notification about the child’s medical condition and the duration of their absence.

class="font-bold text-gray-800 text-h3 leading-[36px] pt-[21px] pb-[2px] [&_a]:underline-offset-[6px] [&_.underline]:underline-offset-[6px]" dir="ltr">How to Write a Kid Sick Leave Email: Tips and Guidelines

Creating a well-structured and clear kid sick leave email requires careful attention to detail. Here are some steps to consider:

  1. Begin with a formal salutation directed at the appropriate authority.
  2. Clearly state the purpose of the email (i.e., to report the child’s sickness and the needed leave of absence).
  3. Specify the duration of the child’s leave and, if possible, the nature of the illness without violating any privacy norms.
  4. Express your willingness to cooperate with the school to catch up on any missed work.
  5. Maintain a polite, formal tone throughout the email.

Example 1: Leave Email for Flu

Dear [Teacher’s Name],

I am writing to inform you that my son, [Child’s Name], a student in your class, is currently ill with the flu. He has been advised to rest at home by the doctor for the next week from [Start Date] to [End Date]. We will ensure that he catches up with any missed assignments and lessons upon his return.

Thank you for your understanding.

Yours sincerely,

[Your Name]

Example 2: Leave Email for Hospitalization

Dear [Principal’s Name],

This email is to notify you that my daughter, [Child’s Name], will be unable to attend school for the next two weeks, from [Start Date] to [End Date]. She is hospitalized due to [brief explanation for hospitalization], and we will ensure that she completes any missed work once she is well.

Thank you for your understanding.

Best regards,

[Your Name]

Example 3: Leave Email for Chickenpox

Dear [Teacher’s Name],

I wish to inform you that my child, [Child’s Name], has been diagnosed with chickenpox and has been advised to rest at home for ten days, starting from [Start Date]. We understand the importance of regular school attendance, and assure you that [Child’s Name] will make up for the lost time.

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Thank you for your understanding.

Kind regards,

[Your Name]

Example 4: Leave Email for General Sickness

Dear [Principal’s Name],

I am writing to inform you that my son, [Child’s Name], is not feeling well and will not be able to attend school for the next three days, starting from [Start Date]. We will coordinate with his teachers to ensure he completes all his missed work.

Thank you for your cooperation.


[Your Name]

FAQs on Kid Sick Leave Email

1. Should I mention the exact illness in the sick leave email?

While it’s necessary to mention that your child is ill, you may choose how much detail to provide based on your comfort level and privacy concerns.

2. Can I send the sick leave email to the school’s general email address?

It’s best to send the email to your child’s class teacher or the school principal, but if you’re unsure, the school’s general email address will direct your message to the correct recipient.

3. Is it necessary to assure the school about making up for the missed work?

While not mandatory, it’s a good practice to assure the school that your child will make up for the missed lessons and assignments. This shows your commitment to your child’s education.


Writing a kid sick leave email is an important responsibility for parents. It’s a formal means of informing the school about your child’s illness and absence, showing respect for the school’s policies while ensuring your child’s academic progress is not hindered. Following the guide and examples above, you should be able to craft a clear, concise, and professional kid sick leave email effectively.

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