Leave Application for Illness – How to Submit and Approve

Learn how to submit a leave application for illness, including important information on documentation and approval. Find answers to frequently asked questions about illness leave and what to expect during the process.

Leave application for illness is a formal letter to an employer/principal requesting time off due to illness. This type of letter is important because it provides written documentation of the request and may be used to support an employee/student’s rights in the event of any future disputes.

How To Write Leave Application for Illness

When writing a leave request letter for illness, it is important to include the following information:

  • Date of the letter.
  • Reason for requesting leave.
  • Length of requested leave.
  • Date of expected return.
  • Any relevant medical documentation.
  • Any special requests, such as job protection or medical coverage

It is also important to be polite and professional in the letter and to provide contact information for any follow-up questions or requests. Finally, a signature should be included at the end of the letter.

1. Sample Leave Application To Principal For Illness


The Principal,

ABC School, New York.

Subject: Leave application for illness

Respected Sir/Madam,

I am writing this letter to inform you that I am suffering from severe sickness and thus, I need to take a leave from school for a few days. My name is [Name] and I am a student of [Class and Section]. I am feeling very weak and dizzy for the past few days and I consulted a doctor today. The doctor has prescribed me some medicines and has advised me to take rest for a few days.

Therefore, I request you to kindly grant me leave for two days i.e. [Dates]. I shall submit the medical certificate or any other documents if required.

I shall be very grateful to you for this kind gesture.

Thanking you.

Yours sincerely,


leave letter for illness

2. Sample Leave Application For office For Illness


[Name of the Recipient]


[Company Name]

Subject: Leave Application for Illness of a Family Member

Respected [Name of the Recipient],

This is to inform you that I am writing this letter to request a leave of absence from work due to the illness of a family member. I am sorry to inform you that [Name of Family Member] has been admitted to the hospital due to [Describe the illness] and I need to be present to take care of him/her.

I understand that it is very difficult for the company to manage without me at this time, but I request you to consider my application as an emergency. I have already made arrangements for my work to be handled in my absence and I promise to make up for the time lost once I return.

I hope you understand my situation and grant me leave for the required duration. I look forward to hearing from you regarding this matter soon.

Thank you.


[Your Name]

See also  Excuse Letter For Being Absent In School Due To Fever

[Your Designation]

Also See: Leave request Application For Illness

3. Sample Leave Application For Family Member Illness


[Name of Recipient],


[Company Name]

Subject: Request for Leave

Dear [Name],

I am writing to you to request a leave of absence from [date] to [date]. As you are aware, my mother has been suffering from a severe illness lately and I am the only one in the family who can take care of her. I need to be with her while she undergoes her treatment and rehabilitation.

I will be available via phone and email to complete any tasks or projects that need to be done during this time. I have discussed this situation with my team and they are willing to take up any additional responsibilities while I am away.

I understand that this may cause some inconvenience to the company, and I appreciate it if you can grant me this leave. I would be grateful for your understanding in this matter.

Thank you for your consideration.


[Your Name]

4. Leave Request Application To Manager for Illness


The HR Manager,

XYZ Company

Subject: Leave application due to illness

Respected Sir/Madam,

This is to inform you that I am [Your Name], working with [XYZ Company] as [Your Designation]. I am writing to you because I am feeling under the weather due to illness and am not feeling well enough to come to the office.

I am having [Write about the symptoms you are facing due to the illness]. Considering the seriousness of my illness, I request you to kindly grant me leave for the next [Number of days] days starting from [Start Date] till [End Date].

I understand that this might cause some inconvenience to the company, however, I promise to make up for the lost time after I am back. I would be grateful if you could consider my application and grant me leave for the mentioned period.

Thank you for your kind consideration.


[Your Name]

[Your Designation]

[Your Contact Details]

FAQ: Leave Letter For Illness

1. What do I need to include in my leave application for illness?

You should include details about your illness, including when and how it occurred, and any medical documentation supporting your claim.

2. How long does it take for my illness leave application to be approved?

The approval process can vary depending on the organization, but it typically takes a few days to a week for a decision to be made.

3. Will my job be protected while I am on illness leave?

Yes, under most circumstances, your job will be protected while you are on illness leave. Your employer is not allowed to terminate your employment or discriminate against you because of your illness.

4. How will my pay be affected while I am on illness leave?

It depends on the organization’s policies and the type of leave you are taking. Some companies will continue to pay you your regular salary during illness leave, while others may provide paid time off or disability pay.

5. Can I return to work before my illness leave is over?

It depends on the nature of your illness and the recommendations of your doctor. Your employer will work with you to determine when it is safe for you to return to work.

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