How To Write Paternity Leave Application | 4+ Samples

Usually, a male employee applies for paternity leave immediately before or after the birth of a child. The private sector in India is one of those that do not currently have any paternity leave provisions. Despite this, certain government employees are eligible to apply for paternity leave. If your company has a policy on this type of leave, you should always inquire with your human resources department regarding any guidelines before applying for such a leave.

What is Paternity leave?

An employee’s paternity leave is usually written in a short form to emphasize his relationship with the child. For the employee to take a break from work for a short period, the leave request must be convincing or vital. The paternity leave writer should always remember to mention the medical emergencies of the hour when writing the paternity leave.

Sample Paternity Leave Application Letters

1. Paternity Leave Application Letter For Office Format

Name and address of the sender
Name and address of the receiver


Subject: Request for Paternity Leave Application

Respected Sir/Ma’am,

Body of the Letter

Thanking you

Your’s Sincerely
Sender’s signature and name

Paternity leave application letter for employee

Following are the samples of paternity leave application

2. Paternity Leave Letter Writing Example For Teacher

Subject: Paternity Leave Application

Dear Mr./Ms. {Recipient’s Name},


My wife, Anjali, and I are pleased to announce the birth of our first child. Therefore, I am requesting paid paternity leave from [date of start] through [date of the end].

While I am away, I have asked my colleague, [name of colleague], to deal with any client questions or concerns for me. In addition, all work on my current project has been delegated to her.

My phone number and email address are [Sender’s Phone Number] and [Sender’s E-mail Address]. On [enter date], I will resume work.

You must approve my request for paternity leave so that I may properly notify Human Resources that I will be taking the leave.

Thank you.

Yours sincerely,

{Sender’s Name}

3. Paternity Leave Letter Sample For Government employee

Subject: Paternity Leave Application

Dear Mr. /Ms. (Recipient Name)

It’s good to write to you.

As my wife’s suitable date for paternity leave is rapidly approaching, I am writing this letter about the leave application. We are expecting our first child, so I anticipate spending most of her pregnancy with her, as well as a few weeks following her delivery.

By company policy, I am entitled to full-pay paternity leave for [number of days]. If my paternity leave between [start date] and [end date] is coordinated with my chosen start date, then I will be most grateful for this.

The release of my existing project will not be delayed due to my absence since I have finished all my responsibilities effectively. Please feel free to contact me at [enter contact information] if I need to provide extra information.

Please allow me to take this leave as soon as possible.


(Sender’s Name)

4. Sample Paternity Leave Letter Before Delivery

Susheel Sharma  (Employee name)
X (Employe No.)
Rising Services Pvt Ltd. (Company Name)


The Manager
Rising Services, Pvt Ltd. (Company Name)

Subject: Application for Paternity Leave

Respected Sir/ Madam,

I am writing this letter to inform you that my wife’s due date is fast approaching. Until our parents join us after the birth, we stay alone and I’d like to be with her. You are requested to grant me a leave of 30 days starting on the 1st of April 2022 to the 30th of April 2022

In the company, I have delegated my important responsibilities to (name of the person & title) and am available via email or phone. Please let me know as soon as possible if my leave application is approved.

Thanking you

Yours faithfully

Susheel Kumar (Your name)

Additional Guide to write an effective Paternity Leave Letter

When writing for paternity leaves, there are certain things you should take into account:

  • You should keep the letter short and to the point, writing too complicated is unprofessional and pointless.
  • It is a good idea to request maternity leave through the early stages of pregnancy, that way if the company refuses, you can inform the higher authorities, if it is a request at the eleventh hour, this could be problematic.
  • If you have any concerns about the newborn, explain your existence, so the company knows your needs better.
  • Make sure your town allows paternity leaves and when you plan to resume work.

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